How to plan a group trip

STEP 1

Create a trip

Start by creating a trip in Getaway. You don’t need every decision made first—a shared starting point gives everyone somewhere to add their ideas.

1. Select Place
2. Invite Guests
3. Select Dates
4. Preview Trip
5. Create Trip

STEP 2

Add co-hosts

Planning a trip is better as a team. Once your trip is set up, bring in your co-planners as co-hosts so you can split the planning, build the itinerary together, and manage the group seamlessly.

1. Open Hosted By
2. Tap + Add
3. Share Invite Link
4. Manage Together

STEP 3

Invite your travel companions

With your co-hosts ready, bring the rest of the crew into the plan. In Getaway, inviting guests gives everyone a single source of truth for dates, itinerary, and stay details. Guests can RSVP with one tap, vote in polls, chat, and manage shared expenses—while keeping core schedule editing reserved for hosts.

1. Tap Guests Pill
2. Pick Friends or Copy Link
3. Share via WhatsApp or Chat
4. Collect Live RSVPs

STEP 4

Add the trip essentials

Let’s give powers to your trip. Use the Add bar to pin travel bookings, shared checklists, and quick coordination tools right to your plan—no more searching through buried emails or messy chats.

1. Logistics
2. Checklists
3. Notes & Files
4. Polls & Blasts

STEP 4.A

Send targeted Message Blasts

When you need to deliver critical updates without getting lost in group chat noise, use Message Blasts. Blasts are dedicated, one-way announcements from the host team that trigger instant push notifications and land in guests’ in-app notification inboxes—keeping communication clean and actionable.

Add bar action button

LAUNCHPAD

Tap Blast in the “Add” essentials bar

Located right in your trip essentials menu alongside Guests and Polls. Tapping Blast opens your host-exclusive broadcast studio to send one-way announcements and configure smart reminders.

1. Tap Blast Card
2. Write Announcement & Add Photo
3. Select RSVP Audience
4. Broadcast Push Alert

STEP 4.B

Coordinate chores, packing & decisions

Group trips frequently hit friction during everyday planning chores: endless debates over dinner spots, luggage clogged with duplicate gear, and hosts fielding repetitive questions about Wi-Fi codes and boarding passes. Getaway’s coordination tools streamline these tasks directly inside your trip dashboard.

RESOLVE CLASHES

Settle choices & avoid group deadlock

Skip endless group chat debates—put restaurants, excursions, and budget picks to a quick, decisive member vote.

SHARED CHORES

Streamline packing & assign group gear

Share packing lists and split group gear in real time so the crew avoids duplicate luggage and never leaves essentials behind.

SELF-SERVE ACCESS

Stop repetitive host questions 24/7

Pin Wi-Fi passwords, lockbox codes, and house rules right on the dashboard so guests can self-serve access without texting you.

OFFLINE TICKETS

Keep tickets & booking documents handy

Put flight boarding passes, rental car vouchers, and PDF tickets at everyone’s fingertips without digging through buried email threads.

STEP 4.C

Add flights to your trip plan

Coordinating group flights is notorious for messy group chat messages: “What terminal are you landing at?”, “Did your flight get delayed?”, or “Which gate are we meeting at?”. Getaway eliminates airport confusion by giving you two seamless ways to add flights: search by flight number or auto-import from an e-ticket attachment.

Method 1: Search by flight number

Search any flight by airline and number to pull verified route schedules, track delays automatically, and pin gate notes directly to your trip dashboard.

1. Tap Flights Pill
2. Select Airline & Number
3. Pick Departure Date
4. Instant Route Match
5. Add to Trip Plan

STEP 4.D

Manage stays, rental cars & trains

Just like adding flights, Getaway handles all of your other travel reservations with the exact same seamless workflow: either search by name to match verified details, or attach your confirmation voucher (PDF or screenshot) to let AI extract every reservation detail into your group dashboard.

HOTELS & AIRBNBS

Lodging & Stays

• 1-Tap navigation: Exact address with instant links to Google Maps or Apple Maps.
• Check-in windows: Clearly visible check-in and check-out dates and times.
• Lockbox & Wi-Fi notes: Pin entry codes, access instructions, and Wi-Fi credentials.
• Voucher attachment: Keep booking confirmations and receipts offline-ready.

VEHICLES & VANS

Rental Cars

• Depot locations: Designated pick-up and drop-off terminal or city branches.
• Return deadlines: Clear drop-off time alerts to prevent late return penalty fees.
• Driver assignments: Note primary and authorized co-drivers for the rental.
• Rental agreements: Store voucher PDFs, toll policies, and emergency roadside numbers.

RAIL & TRANSIT

Trains & Rail

• Route & station stops: Departure station, arrival depot, and route numbers.
• Platform & seats: Track platform announcements, carriage numbers, and reserved seats.
• Scannable passes: Keep digital QR rail passes handy for ticket conductors.
• Connection timing: Synchronize transfer windows between flights and regional rail.

Your pre-trip check

• Shared trip is created with dates and destination.
• Co-hosts are added to help manage the plan.
• Guests are invited with their RSVPs confirmed.
• Important announcements and reminders are set via Message Blasts (Step 4.A).
• Checklists, notes, and key booking attachments are in place (Step 4.B).
• Group flights are added via number search or ticket import with live route info (Step 4.C).
• Stays, rental cars, and train reservations are pinned with addresses and voucher PDFs (Step 4.D).